24.0 ARTIFICAL INTELLIGANCE
Karratha Adventure Sports provides access to Artificial Intelligence (AI) tools, including KASSI and other approved AI systems, to improve productivity, communication and efficiency in the workplace.
These tools are business resources and are provided solely to assist staff in performing their work duties.
Examples of appropriate use include:
· Creating price signs and promotional material.
· Drafting customer emails and correspondence.
· Writing product descriptions.
· Assisting with internal procedures and documentation.
· Brainstorming merchandising ideas.
· Rewording notices and business communications.
· Creating checklists and work instructions.
· Accessing company procedures and guidance through KASSI.
Personal use is not permitted, whether during work hours or outside of work hours.
Examples of prohibited use include:
· Recipes or meal planning.
· Homework or study.
· Holiday planning.
· Personal correspondence.
· Entertainment.
· General personal questions.
· Side businesses or personal projects.
· Any activity unrelated to Karratha Adventure Sports.
24.1 KASSI
KASSI is the company's internal AI knowledge assistant and is intended to provide guidance based on Karratha Adventure Sports procedures, policies and operational documentation.
KASSI is designed to assist staff in performing their roles more efficiently but does not replace management instructions or company policies.
If KASSI is unable to answer a question, or the answer appears incorrect or unclear, staff should seek guidance from a manager.
24.2 Confidentiality
Do not enter confidential, commercially sensitive or personal information into any shared AI system unless it has been specifically approved for that purpose.
This includes, but is not limited to:
- Payroll or wage information.
- Employee records or performance discussions, disciplinary matters or grievances.
- Workers' compensation matters.
- Banking or financial information.
- Passwords or login credentials.
- Supplier pricing, margins or confidential agreements.
- Customer personal information.
- Information not intended for public release.
If in doubt, do not enter it.
24.3 Accuracy
AI-generated content may contain errors.
Staff are responsible for verifying:
- Prices.
- Product specifications.
- Policies and procedures.
- Customer communications.
- Any information before publication or use.
Management approval requirements continue to apply regardless of whether content was generated using AI.
24.4 Responsible Use
Staff must not use company AI systems to:
- Create offensive, discriminatory or inappropriate material.
- Generate false or misleading information.
- Misrepresent company policies.
- Circumvent company procedures.
- Upload confidential documents without approval.
- Upload copyrighted material where doing so would breach legal obligations.
- Conduct any activity unrelated to Karratha Adventure Sports business operations.
The effectiveness of company AI systems depends on them being used consistently for legitimate business purposes. Personal use reduces their usefulness and is not permitted.
24.5 Ownership & Monitoring
Company AI accounts, KASSI interactions and any associated business-generated content remain the property of Karratha Adventure Sports.
Chats and prompts may be visible to other authorised users and may be retained by the platform.
Deleting a conversation should not be relied upon to remove information or protect confidentiality.
If information should remain confidential, it should never be entered into a shared AI account.
Management may review usage where necessary to ensure compliance with this policy.
Misuse of company AI systems may result in access being removed and may be dealt with under the company's disciplinary procedures.
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